Office Administrator
Ada, MI Ada, MI Full-time Full-time $18.
54 - $22.
33 an hour $18.
54 - $22.
33 an hour 1 day ago 1 day ago 1 day ago Job Description TITLE:
Office Administrator REPORTS TO:
Human Resource Manager POSITION SUMMARY The Office Administrator is the first point of contact for clients and visitors and must present a professional image every day.
Provide administrative support to the organization.
Responsibilities include greeting and directing visitors, operating the phone system, processing mail, ordering supplies, and light housekeeping functions.
Prepares correspondence, spreadsheets, and reports as requested.
ESSENTIAL DUTIES AND RESPONSIBILITIES - Other duties as assigned.
Statement of Tasks Provide administrative support for team members (i.
e.
, prepare/compose correspondence, spreadsheets, update database, form development, update directory, email, copy, file, sort, fax, and schedule meetings as requested).
Greet and assist visitors, notify employees of arrivals, etc.
Operate phone system.
Answer, route and take messages from incoming callers.
Process outgoing mail; weigh and post packages (and misc.
UPS shipments).
Drive to USPS to pick-up mail.
Distribute mail and packages.
Assist management with scheduled luncheons, meeting arrangements, run errands as needed.
Organize process for group greeting cards (sympathy, holiday), sending flowers, and purchasing gift cards as requested.
Purchase office supplies, assist employees with spring/fall and misc.
clothing orders.
Order and stock conference room refrigerators with soda/water.
Monitor coffee service and order supplies.
Perform light housekeeping (stock copy machines with paper, monitor kitchen, coffee room, conference rooms and lobby, to ensure the office is neat and clean).
Organize company events, (i.
e.
, company picnic, blood drive, and breakfast/luncheon).
Assist employees with travel arrangements as requested.
Assist employees with special projects as requested.
EMPLOYMENT
Qualifications Education:
Associate of Business or related field (preferred).
Experience:
Two (2) plus years' experience as an administrative assistant.
Certificates, Licenses & Registrations:
N/A KNOWLEDGE, SKILLS, & ABILITIES:
Knowledge :
MS Office Suite software, Outlook, Office 365, Lync, printers, copy machine functions, purchasing, general office practices and procedures, phone systems operations, and postage (UPS) processes.
Skills/Ability :
Proficient in the use of MS Office Suite applications, Outlook, and database software.
Must be organized and detail-oriented, with the ability to multi-task.
Excellent phone etiquette with a good understanding of switchboard operations.
Excellent oral and written communication skills required.
Practice good attendance and punctuality.
Professional, with a positive attitude and good work ethic.
Must be able to work independently with minimal supervision.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Use hands, arms, and fingers to reach and pick up mail, office supplies, phone, etc.
Finger dexterity to complete paperwork and utilize keyboard/mouse.
Climb stairs.
Lift and/or move up to thirty (30) lbs.
as necessary.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Standard office environment Job Type:
Full-time Pay:
$18.
54 - $22.
33 per hour
Benefits:
401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Life insurance Paid time off Parental leave Retirement plan Schedule:
Monday to Friday Supplemental pay types:
Bonus pay Ability to commute/relocate:
Ada, MI 49301:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Microsoft Office:
2 years (Preferred) Administrative
Experience:
2 years (Preferred) Work Location:
In person TITLE:
Office Administrator REPORTS TO:
Human Resource Manager Provide administrative support for team members (i.
e.
, prepare/compose correspondence, spreadsheets, update database, form development, update directory, email, copy, file, sort, fax, and schedule meetings as requested).
Greet and assist visitors, notify employees of arrivals, etc.
Operate phone system.
Answer, route and take messages from incoming callers.
Process outgoing mail; weigh and post packages (and misc.
UPS shipments).
Drive to USPS to pick-up mail.
Distribute mail and packages.
Assist management with scheduled luncheons, meeting arrangements, run errands as needed.
Organize process for group greeting cards (sympathy, holiday), sending flowers, and purchasing gift cards as requested.
Purchase office supplies, assist employees with spring/fall and misc.
clothing orders.
Order and stock conference room refrigerators with soda/water.
Monitor coffee service and order supplies.
Perform light housekeeping (stock copy machines with paper, monitor kitchen, coffee room, conference rooms and lobby, to ensure the office is neat and clean).
Organize company events, (i.
e.
, company picnic, blood drive, and breakfast/luncheon).
Assist employees with travel arrangements as requested.
Assist employees with special projects as requested.
Proficient in the use of MS Office Suite applications, Outlook, and database software.
Must be organized and detail-oriented, with the ability to multi-task.
Excellent phone etiquette with a good understanding of switchboard operations.
Excellent oral and written communication skills required.
Practice good attendance and punctuality.
Professional, with a positive attitude and good work ethic.
Must be able to work independently with minimal supervision.
Use hands, arms, and fingers to reach and pick up mail, office supplies, phone, etc.
Finger dexterity to complete paperwork and utilize keyboard/mouse.
Climb stairs.
Lift and/or move up to thirty (30) lbs.
as necessary.
Standard office environment 401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Life insurance Paid time off Parental leave Retirement plan Monday to Friday Bonus pay Ada, MI 49301:
Reliably commute or planning to relocate before starting work (Required) Microsoft Office:
2 years (Preferred) Administrative
Experience:
2 years (Preferred).
Estimated Salary: $20 to $28 per hour based on qualifications.
54 - $22.
33 an hour $18.
54 - $22.
33 an hour 1 day ago 1 day ago 1 day ago Job Description TITLE:
Office Administrator REPORTS TO:
Human Resource Manager POSITION SUMMARY The Office Administrator is the first point of contact for clients and visitors and must present a professional image every day.
Provide administrative support to the organization.
Responsibilities include greeting and directing visitors, operating the phone system, processing mail, ordering supplies, and light housekeeping functions.
Prepares correspondence, spreadsheets, and reports as requested.
ESSENTIAL DUTIES AND RESPONSIBILITIES - Other duties as assigned.
Statement of Tasks Provide administrative support for team members (i.
e.
, prepare/compose correspondence, spreadsheets, update database, form development, update directory, email, copy, file, sort, fax, and schedule meetings as requested).
Greet and assist visitors, notify employees of arrivals, etc.
Operate phone system.
Answer, route and take messages from incoming callers.
Process outgoing mail; weigh and post packages (and misc.
UPS shipments).
Drive to USPS to pick-up mail.
Distribute mail and packages.
Assist management with scheduled luncheons, meeting arrangements, run errands as needed.
Organize process for group greeting cards (sympathy, holiday), sending flowers, and purchasing gift cards as requested.
Purchase office supplies, assist employees with spring/fall and misc.
clothing orders.
Order and stock conference room refrigerators with soda/water.
Monitor coffee service and order supplies.
Perform light housekeeping (stock copy machines with paper, monitor kitchen, coffee room, conference rooms and lobby, to ensure the office is neat and clean).
Organize company events, (i.
e.
, company picnic, blood drive, and breakfast/luncheon).
Assist employees with travel arrangements as requested.
Assist employees with special projects as requested.
EMPLOYMENT
Qualifications Education:
Associate of Business or related field (preferred).
Experience:
Two (2) plus years' experience as an administrative assistant.
Certificates, Licenses & Registrations:
N/A KNOWLEDGE, SKILLS, & ABILITIES:
Knowledge :
MS Office Suite software, Outlook, Office 365, Lync, printers, copy machine functions, purchasing, general office practices and procedures, phone systems operations, and postage (UPS) processes.
Skills/Ability :
Proficient in the use of MS Office Suite applications, Outlook, and database software.
Must be organized and detail-oriented, with the ability to multi-task.
Excellent phone etiquette with a good understanding of switchboard operations.
Excellent oral and written communication skills required.
Practice good attendance and punctuality.
Professional, with a positive attitude and good work ethic.
Must be able to work independently with minimal supervision.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Use hands, arms, and fingers to reach and pick up mail, office supplies, phone, etc.
Finger dexterity to complete paperwork and utilize keyboard/mouse.
Climb stairs.
Lift and/or move up to thirty (30) lbs.
as necessary.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Standard office environment Job Type:
Full-time Pay:
$18.
54 - $22.
33 per hour
Benefits:
401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Life insurance Paid time off Parental leave Retirement plan Schedule:
Monday to Friday Supplemental pay types:
Bonus pay Ability to commute/relocate:
Ada, MI 49301:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Microsoft Office:
2 years (Preferred) Administrative
Experience:
2 years (Preferred) Work Location:
In person TITLE:
Office Administrator REPORTS TO:
Human Resource Manager Provide administrative support for team members (i.
e.
, prepare/compose correspondence, spreadsheets, update database, form development, update directory, email, copy, file, sort, fax, and schedule meetings as requested).
Greet and assist visitors, notify employees of arrivals, etc.
Operate phone system.
Answer, route and take messages from incoming callers.
Process outgoing mail; weigh and post packages (and misc.
UPS shipments).
Drive to USPS to pick-up mail.
Distribute mail and packages.
Assist management with scheduled luncheons, meeting arrangements, run errands as needed.
Organize process for group greeting cards (sympathy, holiday), sending flowers, and purchasing gift cards as requested.
Purchase office supplies, assist employees with spring/fall and misc.
clothing orders.
Order and stock conference room refrigerators with soda/water.
Monitor coffee service and order supplies.
Perform light housekeeping (stock copy machines with paper, monitor kitchen, coffee room, conference rooms and lobby, to ensure the office is neat and clean).
Organize company events, (i.
e.
, company picnic, blood drive, and breakfast/luncheon).
Assist employees with travel arrangements as requested.
Assist employees with special projects as requested.
Proficient in the use of MS Office Suite applications, Outlook, and database software.
Must be organized and detail-oriented, with the ability to multi-task.
Excellent phone etiquette with a good understanding of switchboard operations.
Excellent oral and written communication skills required.
Practice good attendance and punctuality.
Professional, with a positive attitude and good work ethic.
Must be able to work independently with minimal supervision.
Use hands, arms, and fingers to reach and pick up mail, office supplies, phone, etc.
Finger dexterity to complete paperwork and utilize keyboard/mouse.
Climb stairs.
Lift and/or move up to thirty (30) lbs.
as necessary.
Standard office environment 401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Life insurance Paid time off Parental leave Retirement plan Monday to Friday Bonus pay Ada, MI 49301:
Reliably commute or planning to relocate before starting work (Required) Microsoft Office:
2 years (Preferred) Administrative
Experience:
2 years (Preferred).
Estimated Salary: $20 to $28 per hour based on qualifications.
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